Email Subject Line: Public Records Request — Automated License Plate Readers (Flock Safety)

EMAIL BODY

To:[INSERT AGENCY ADDRESS]

Re: Public Records Request — Automated License Plate Readers (Flock Safety)

To [the Custodian of Public Records or Whom it May Concern]:

Under Article I, Section 24 of the Florida Constitution and Chapter 119, Florida Statutes (the Public Records Act), I respectfully request copies of the following public records concerning your agency’s use of automated license plate reader (ALPR) technology, including any system provided by Flock Safety, Inc.:

• 1. The agency's current written policy governing ALPR data, including how long license-plate reads, images, and associated data are retained before deletion, and any audit of compliance with that retention period.
• 2. All contracts, purchase orders, invoices, quotes, and budget records concerning Flock Safety or any automated license plate reader (ALPR) system, including the total amount paid and the source of funds (including any grants).
• 3. Records identifying every agency, company, or third party with which the agency shares ALPR data or to which it grants search access — including any data-sharing agreements, the Flock "national" or statewide network opt-in status, and any sharing with federal immigration authorities (ICE/ICE-ERO/CBP).
• 4. The agency's ALPR system audit logs for the most recent 90 days, showing the date, user, agency, and stated reason for each search query, with personal information of uninvolved third parties redacted as authorized by law.
• 5. The agency's written policy or general order governing authorized use of ALPR data, the categories of permissible searches, and any training materials provided to personnel.
• 6. Records sufficient to show the number of ALPR/Flock cameras operated by or accessible to the agency and the location of each camera (including any map, list of installation sites, or right-of-way permits).
• 7. Records describing the "hot lists" or alert sources loaded into the ALPR system (e.g. NCIC, state, or agency-created lists) and any record of false-positive or misidentification incidents.

Please provide responsive records in electronic format via email (PDF or native spreadsheet) where available. If the request cannot be fulfilled electronically via email, a CD-ROM is preferred. If any portion is claimed exempt, please cite the specific statutory exemption for each redaction and produce all reasonably segregable non-exempt portions, as Chapter 119 requires.

The requested documents will be made available to the public, and this request is not being made for commercial purposes. If there are any fees for searching or copying these records, please inform me before filling my request. [NOTE: You can also say, “I am willing to pay fees for this request up to a maximum of $ __________. If you estimate that the fees will exceed this limit, please inform me first." OR “I request a waiver of all fees for this request since the disclosure of the information I seek is not primarily in my commercial interest.”]

Florida law requires custodians to acknowledge and respond to records requests in good faith and without delay, so please email me at [INSERT YOUR EMAIL ADDRESS] if you have any questions so we can promptly clarify any portion of this request. Thank you in advance for your anticipated cooperation in this matter and I look forward to receiving your response within 10 business days.

Sincerely,

[YOUR NAME]

[OPTIONAL – YOUR PHONE NUMBER]